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Frequently Asked Questions

Manuscript Submission Questions

Subscription Questions

Manuscript Submission Questions

Q. If my paper is accepted for publication, will I be charged any fees for publication?

A. No. The only fees that may be incurred involve color figures. If your paper includes color figures and you want to have the figure(s) printed in color, a flat charge of $800 is passed on to the author to cover the high cost of color printing (regardless of the number of color figures included). Please note that this is not mandatory. If your paper includes color figures and you wish to have them printed in black and white, there is no charge. Please make your preference known (in your cover letter) when submitting your manuscript. Also, if your accepted paper includes color figures, the online version of the paper will display the figures in color (without a fee) even if you elect to have them printed in black and white.

Q. Are the journals peer-reviewed?

A. Yes. Both Allergy and Asthma Proceedings and American Journal of Rhinology are peer-reviewed journals.

Q. I have co-authors listed on my manuscript, yet the website will not allow me to insert their names on the manuscript data / information submission page?

A. All authors, corresponding and co-authors, should be listed on the title page of your manuscript, including affiliations and degrees. Only the corresponding author’s contact information is necessary to submit online. The editors know to look to the title page for a complete listing of contributing authors.

Q. Where do I get the Conflict of Interest and Copyright Forms, and where do I submit them once complete?

A. All required publishing forms can be found on the respective websites:

American Journal of Rhinology:
http://oceansidepubl.com/ajr/ajr_pub_forms.pdf.

Allergy and Asthma Proceedings:
http://oceansidepubl.com/aap/aap_pub_forms.pdf.

Once each author has completed the appropriate forms, they may be scanned and emailed to compliance@oceansidepubl.com, faxed to (401)331-0223, or sent via postal mail to :
OceanSide Publications, c/o Editorial Office, 95 Pitman Street, Providence, RI 02906 U.S. In the event you are unable to download them from the above source, please contact the editorial offices and we will email them to you.

Q. I am trying to log on to the submission site, but have lost or forgotten my password, can you resend it to me?

A. The publication office does not have access to passwords, however if you go to the home page, left click “unknown/forgotten password”, enter either your logon name or your first and last name and click “mail it”, an automated email will immediately be sent to you with your logon name and a temporary password. If your email address has changed, please contact the publication office at 401-331-2510, or email susancolucci@oceansidepubl.com .

Q. If my paper is accepted for publication, how long before I receive page proofs and when will my paper appear in print?

A. Once a paper is accepted, there is currently a normal wait time of 4-7 months for a paper to appear in print. Once your manuscript has been assigned to an issue, the corresponding author will receive page proofs for minor author corrections via email directly from Cadmus (our printer) 4-6 weeks prior to publication. A second option now available is Fast-Track, where an accepted paper can be prepublished online within 6 weeks of acceptance. All articles are assigned a DOI, (digital object identifier), which allows for the article to be discovered by medical search engines and cited. Once the paper has been published in print, the prepublished version is removed and the reference will revert to the actual date of print publication.

Q. What are highlighted changes?

A. All revisions require a rebuttal letter (uploaded as a separate rebuttal file), which includes responses to the reviewer comments, and outlines any changes made to the original manuscript, and these changes need to be highlighted or redlined for the ease of re-review. A revised article may be sent back to an author if these two requirements are not met in the resubmission stage of a revision.

Q. Can I send my paper to the publication office instead of submitting electronically?

A. Although the preferred method of submission is electronic, the editorial office can assist in the uploading of files if requested. If you are unable to access the author submission site or are having trouble uploading your files, please contact the editorial offices at 401-331-2510 or fax 401-331-0223 or email at oceanside@oceansidepubl.com.

Q. When submitting a manuscript, can I put my article, figures and tables all in one file?

A. The article should be uploaded separately as an article file, and the figures and tables should also be uploaded as separate files. During the submission process, the corresponding author will have opportunity to merge the files into a merged pdf. Please note that the submission is not complete until the corresponding author has approved the converted, merged pdf file.

Q. What type of figures files are acceptable?

A. Acceptable figure files include: TIFF, GIF, JPG, PDF, PPT, Postscript, or EPS format.

Subscription Questions

Q. How often will I receive the Journal?

A. Both journal titles Allergy and Asthma Proceedings and American Journal of Rhinology are published Bi-Monthly (6 Issues a year).

Q. Are there special rates for Students or Residents?

A. Yes, please contact OceanSide directly for prices at subscriptions@oceansidepubl.com.

Q. Can I get a sample copy?

A. Yes, send an e-mail request to subscriptions@oceansidepubl.com.

Q. Is there an online version of the journal?

A. Yes, both titles Allergy and Asthma Proceedings and American Journal of Rhinology are published online and in print. The online version is hosted by Ingenta.com.

Q. Do you offer a free online trial?

A. Yes, for Allergy and Asthma Proceedings:
http://www.ingentaconnect.com/content/ocean/aap/
trial;jsessionid=12926nab4iucf.henrietta.

For American Journal of Rhinology:
http://www.ingentaconnect.com/content/ocean/ajr/trial.

Q. How do I get access to the online version of the Journal?

A. For Allergy and Asthma Proceedings, instructions are available at:
https://www.oceansidepubl.com/aap/activate.htm.

For American Journal of Rhinology:
https://www.oceansidepubl.com/ajr/activate.htm.

Q. Must I register with Ingenta to access the journal online?

A. Yes. Registration on Ingenta.com is free.

Q. How do I find my Subscriber Number needed for online access?

A. This number is located on the mailing label that came with the journal. For Allergy and Asthma Proceedings, the number begins with the letter "P" and is followed by a four digit number i.e. P1234 and is located on the line directly above your name on the label. For American Journal of Rhinology, the number begins with the letter "R" and is followed by a four digit number i.e. R1234 and is located on the line directly above your name on the label.

Q. Once I register for online access, how long before I am able to use this feature?

A. There is a two hour lag between registering and being able to access the content.

Q. If I subscribe to the print edition, will I have online access to all archives or just the current year?

A. Print subscribers are given access to all available digital archives.